Position:             Receptionist

Location:            Mombasa

Salary:                 18K

Position Overview

We are seeking a dynamic and personable Receptionist to join our client’s vibrant design company. As the first point of contact for clients, visitors, and team members, you will play a crucial role in creating a positive and welcoming atmosphere. If you are organized, possess excellent communication skills, and thrive in a fast-paced environment, we encourage you to apply.

Responsibilities:

1. Front Desk Management:
• Greet and assist visitors, clients, and employees with a friendly and professional demeanor.
• Manage incoming calls, redirecting them to the appropriate department or individual.
• Maintain a tidy and organized reception area to reflect our company's commitment to excellence.
  
2. Administrative Support:
• Handle incoming and outgoing mail and packages.
• Assist with scheduling and coordinating meetings, appointments, and conference room bookings.
• Provide general administrative support to various departments as needed.
  
  
3. Communication:
• Effectively communicate with internal teams to relay important information and updates.
• Notify employees of visitor arrivals and ensure they receive prompt assistance.
  
  
4. Customer Service:
• Address inquiries from clients and visitors, providing accurate information and excellent customer service.
• Handle client relations with tact and professionalism.
  
  
5. Office Operations:
• Manage office supplies, placing orders as needed and maintaining inventory.
• Assist in coordinating office events and activities.
  
  

Requirements:

1. Professionalism: A polished and professional appearance with a warm and welcoming demeanor.
2. Communication Skills: Excellent verbal and written communication skills, with a keen attention to detail.
3. Organization: Strong organizational and multitasking abilities in a busy and dynamic work environment.
4. Tech-Savvy: Proficient in using standard office software and equipment; experience with phone systems and basic office machinery.
5. Problem-Solving: Ability to handle unexpected situations with a calm and resourceful approach.
6. Team Player: Collaborative mindset with the ability to work seamlessly with different departments.
7. Previous Experience: Prior experience as a receptionist or in a customer-facing role is preferred.
   
   

How to Apply:

If you are excited about being the welcoming face of our dynamic design company, please submit your CV to recruit@covetedhrservices.co.ke